Event agencies have gone through a crisis. Which one of them dares to “Europa Experiences”?

Scenography and Service planning framework contract for the Europa Experiences and other facilities (Open procedure – ref.no.: COMM/AWD/2022/23)

European Parliament, Directorate-General for Communication, Directorate for visitors

Contract duration: max 5 years

The total maximum value of the framework contract is €10.200.000

Description, purpose and estimated value of the contract: Building on a pre-existing standardised Europa Experience Franchise, the successful bidder will notably be requested:

* to provide scenography and planning service from the early feasibility study to the reception of a new exhibition. The services comprise – inter alia – interior design, functional design, media planning, tendering, contractors’ coordination, works supervision and project management services (including the specification, coordination and supervision of works) for the rollout of the Europa Experience franchise in the EU Member States;

* to design innovative new exhibition elements for the Europa Experiences, or any other (visitor) facilities, including the modernisation of existing exhibitions and coordinate their implementation;

* to provide certain architectural, design, graphic and accessibility related services and advice.

Background: After the first pilot in Berlin (2016), Europa Experience exhibitions opened their doors to the public in Ljubljana (2017), Strasbourg (2017), Helsinki (2018), Copenhagen (2019) and Tallinn (2020). Parliament aims at completing the rollout of Europa Experiences in all remaining 21 Member States’ capitals by 2024, i.e. implementing new visitor facilities in Paris, Prague, Rome, Warsaw, Stockholm, Madrid, Vienna, Riga, Bucharest, Bratislava, Vilnius, Zagreb, Lisbon, Athens, Dublin, Sofia, Luxembourg, The Hague, La Valetta, Budapest and Nicosia. The order of implementation depends on the identification of suitable premises in each location and the subsequent negotiation of the relevant lease and fit out contracts. The scope of the framework contract also comprise the development of new media stations and content and the redesign of some existing exhibitions, notably the first Europa Experience pilot projects. Depending on the time of award of the present contract, the selected tenderer will be expected to work on a subset of these projects.

The successful tenderer may also be expected to contribute to the development of other (visitor) facilities, as well, including:

* The House of European History in Brussels (https://historia-europa.ep.eu), part of DG COMM and the Jean Monnet House (https://www.jean-monnet-europe.eu). The House of European History, which opened in 2017, houses a permanent exhibition and a periodically alternating temporary exhibition. It currently develops a concept for travelling exhibitions with the intention of launching the first travelling exhibition outside Belgium in the course of 2023. The Jean Monnet House in Bazoches, France contains – inter alia – a permanent exhibition.

* The successful tenderer may also be expected to contribute to the development of the European Parliament’s new visitor centre, currently under development in the Stefan Zweig building. The visitors centre is planned to open mid-2022, and will welcome visitor groups to a state-of-the-art facility with hybrid seminar rooms, interactive displays with multimedia content, Virtual Reality activities and other experiences. Additionally, the framework contract may be used for continuing development of the visitor experience in the currently in-use facility in the Paul-Henri Spaak building. Both locations are managed by the Visits and Seminars Unit (VISSEM), part of DG COMM. VISSEM welcomes groups and individual visitors to the European Parliament in Brussels, offering a number of activities including talks about Parliament and its work, visits to the Hemicycle, a multimedia guided (app) tour and activities specifically developed for school and youth groups.

* Furthermore, the Visitors Services Coordination Unit (VSCU) of DG COMM contributes to the implementation of a unified Visitors’ Strategy in the European Parliament, pooling resources, fostering communication and implementing tools for the promotion of the EP visitors offer. In this context, it has among others opened three welcome points for visitors (Station Europe, Zweig Welcome Centre and an info point) and worked on the embellishment of Parliament’s campus for visitors. Such tasks could have to be performed again, and the framework contract may thus be used for the update of existing and the design of new facilities, temporary exhibitions, ad-hoc and mobile furniture, media stations and other installations.

Requirements for suppliers:

Financial conditions: tenderers must demonstrate a minimum average turnover of € 2.000.000 over the financial years 2019, 2020, 2021 for which accounts have been closed in the area covered by the contract.

Technical/professional capacity: At least 5 years of experience in the design of interactive exhibitions of similar nature and complexity as the one described in this tendering procedure.Design of at least five (5) exhibitions of which:

* At least two (2) of min 500 m²;

* At least two (2) with a total production value of at least € 1.500.000;

* At least one (1) with the use of projection mapping (curved and panoramic cinemas, projection on objects, etc.)

* At least one (1) with the use of a media wall (LED or similar technology) of at least 20 m²in size

* At least two (2) must be completed and should have reached at least the level of final acceptance. These projects should not be finished more than 5 years ago.

At least 5 years of experience in the design of interactive exhibitions of similar nature and complexity as the one described in this tendering procedure.

Design of at least five (5) exhibitions of which:

* At least two (2) of min 500 m²;

* At least two (2) with a total production value of at least € 1.500.000;

* At least one (1) with the use of projection mapping (curved and panoramic cinemas, projection on objects, etc.)

* At least one (1) with the use of a media wall (LED or similar technology) of at least 20 m²in size

* At least two (2) must be completed and should have reached at least the level of final acceptance. These projects should not be finished more than 5 years ago.

Team of experts comprising:

Interior Designer (at least 3)

* with appropriate qualifications;

* of whom at least (1) with at least 8 years of relevant experience, and at least (2) with at least 3 years experience

* for each with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 8 years;

* having the capacity to work in English.

Project Manager (at least 3)

* with appropriate qualifications;

* of whom at least (1) with at least 10 years of relevant experience, and at least (2) with at least 5 years experience

* for each with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 8 years;

* having the capacity to work in English.

Media planner

* with appropriate qualifications;

* with at least 5 years of relevant experience;

* with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 5 years;

* having the capacity to work in English.

Light designer

* with appropriate qualifications;

* with at least 5 years of relevant experience;

* with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 5 years;

* having the capacity to work in English.

Graphic designer

* with appropriate qualifications;

* with at least 5 years of relevant experience;

* having the capacity to work in English.

Accessibility expert

* with at least 5 years of relevant experience;

* with at least 5 proven building projects of a size and complexity similar to that described in this tendering procedure in the last 5 years;

* having the capacity to work in English.

Evaluation system: Quality 70% x price 30%

Quality criteria: 100 points maximum

Criterion 1 – Quality of the tenderer’s work as demonstrated through a concept note on a new exhibition element 20 points maximum. This criterion will be evaluated on the following basis:

* Quality of scenography brief:

o Overall editing quality and presentation of the note

o Identification and explanation of a content gap;

o Innovation (use of innovative storytelling approaches, and technologies);

o Good use of the available space (in the 3 size variants)

* Quality of design (interactive content, fit-out, hardware, graphics):

o Visual impression, interactivity, coherence of the content offered in the 3 size variants

o Harmony with the graphical style and design language of the Europa Experience franchise;

o Quality of the fit-out and casings, choice of hardware and materials

o Quality of the graphic treatment (including an understanding of the Europa Experience style guide, multilingualism and language policy)

* Quality of accessibility and ergonomics:

o Accessibility of the built environment

o Accessibility features of the digital content

o Ergonomics and comfort of the proposed exhibition element

* Quality of budget proposal and schedule:

o Quality of the cost estimate, level of detail, relation of cost to the size of the variant

o Quality and detail of the project schedule, level of detail

Criterion 2 Quality of the tenderer’s work as demonstrated through the design of a new children’s space 30 points maximum

This criterion will be evaluated on the following basis:

* Quality of scenographic concept:

o Overall editing quality and presentation of the result

o Quality of the content approach, identification of existing and new content elements, quality of the pedagogic offer and explanations

o Quality of adaptations and suitability to the age groups, quality of the related explanations

o Innovation

* Quality of design (interactive content, fit-out, hardware, graphics):

o Harmony with the graphical style and design language of the Europa Experience franchise (and coherence of the changes made for the age group with the rest of the exhibition’s design language);

o Quality of the description of configuration and technical integration matters (considerations for HVAC, light, acoustics, etc., installation requirements, descriptions of constraints)

o Media planning (choice of appropriate hardware, considerations of safety or damage to and by children, quality of the presentation of the hardware list, consideration of cabling, electricity and heating matters)

o Fit-out and casings (choice of materials, integration of hardware, quality and detail of drawings)

o Quality of the visual concept and content

* Quality of accessibility and ergonomics

o Accessibility of the built environment

o Accessibility features of the digital content

o Ergonomics and comfort of the children’s space

* Quality of budget proposal

o Realism of the cost of first installation and reproduction

o Level of detail and quality of the explanations

o Conformity with the budget ceiling

Criterion 3 Quality of the tenderer’s work as demonstrated through a feasibility study for a new Europa Experience facility 40 points maximum

This criterion will be evaluated on the following basis:

* Quality of the study presentation:

o Overall editing quality and presentation of the study

o Quality of the two scenographic alternatives presented and the choice of the preferred alternative

o Quality of the facade proposals

o Quality of the 3D renderings of the space

o Quality of the analysis and descriptions provided

* Quality of the design proposal:

o Inclusion of all the necessary elements, choice among alternatives where available

o Arrangement of the exhibition programme

o Quality and attention to detail in terms of visitor flow and logistics matters

o Accessibility (accessibility of the built environment, quality of the accessibility plan), ergonomics

o Overall quality and detail of the plans and sections provided

* Quality of budget proposal and schedule

o Realism of the cost estimates, and the schedule

o Level of detail and quality of the estimate and schedule

o Conformity with the budget ceiling

* Quality of methodology

o Tenderer’s methodology in developing feasibility studies

o Tenderer’s description of the planning cycle, key coordination and project management aspects

Criterion 4 The tenderer’s methodology 10 points maximum

This criterion will be evaluated on the following basis:

* Tenderer’s approach to and methodology for works coordination and supervision

* Tenderer’s approach to and methodology for project management and coordination of different contractors

* Tenderer’s approach to and methodology for managing the workload associated with multiple parallel projects

* Tenderer’s approach to and methodology for assistance with tender proceedings and contract negotiation

* Tenderer’s approach to and methodology for accessible and inclusive design

* Tenderer’s approach to and methodology for environmental design aspects

Chcete navrhovat instalace interaktivních výstav europarlamentu po celé Unii? Teď máte šanci

Tendr: Scénografie a plánování služeb pro Europa Experience a další EU zařízení

Zadavatel: Evropský parlament, Generální ředitelství pro komunikaci (COMM), Directorate for Visitors, Europa Experience Unit, Brussels

Předpokládaná celková hodnota bez DPH: €10.200.000 / doba trvání 60 měsíců

Stručný popis: Cílem výzvy bude vybrat plánovače všeobecných služeb pro návrh, specifikaci a koordinaci instalace interaktivních výstav jménem Evropského parlamentu. Což  bude zejména zahrnovat podporu provozních služeb při plnění následujících cílů:

1. zřízení prostor/projektů Europa Experience (EU-XP) ve všech členských státech EU spolu s klíčovými prvky franšízy Europa Experience v úzké spolupráci s EPLO a GŘ INLO;

2. případná podpora Evropského parlamentu při vytváření nových interaktivních prvků pro franšízu a návštěvnická zařízení Europa Experience, při posílení jejich dosahu, modernizaci nebo doplnění celkové nabídky pro návštěvníky Parlamentu.

Deadline pro odevzdání nabídky: 4/7

Komunikace a řízení akcí pro EU agenturu z Tallinnu

Tendr: Integrované komunikační služby, řízení akcí a služebních cest

Zadavatel: Evropská agentura pro provozní řízení rozsáhlých informačních systémů v prostoru svobody, bezpečnosti a práva (eu-LISA), Tallinn¨

Rámcová smlouva na 4 roky / celkový budget €17.900.000

Zakázka má tři (na sobě nezávislé/samostatné) části:

— v rámci položky č. 1 (integrované komunikační služby) širokou škálu služeb v oblasti integrované komunikace pro zainteresované externí a interní strany eu-LISA; budget €900.000

— v rámci položky č. 2 (služby řízení akcí) širokou škálu činností v oblasti řízení a organizování akcí s dodatečnou kapacitou na straně budoucího zhotovitele, který bude schopen zvládnout řízení služebních cest pro externí účastníky pozvané na různé akce eu-LISA; €15.000.000

— v rámci položky č. 3 (řízení služebních cest) širokou škálu služeb v oblasti cestování, cestovních záležitostí – zejména letenek, jízdenek pro evropskou dopravu, pronájmů automobilů, přepravy taxi a rezervací hotelů pro zaměstnance eu-LISA z kanceláří v Tallinnu, Štrasburku, Bruselu a ostatních možných lokalit. €2.000.000

Deadline pro odeslání nabídek: 7/6

Interaktivní a dřevěná. Brusel potřebuje vyrobit “chytrou” zeď pro své návštěvnické centrum. Cena €300 tisíc

Tendr: Pořízení dřevěné interaktivní chytré zdi v rámci nové komunikační koncepce návštěvnického centra Evropské komise

Zadavatel: Evropská komise, Generální ředitelství pro komunikaci (COMM), COMM.B.4 – Experience Europe, Brussels

Stručný popis: Pořízení dřevěné interaktivní chytré zdi v rámci nové komunikační koncepce návštěvnického centra Evropské komise, včetně návrhu koncepce, obsahu, instalace a údržby této zdi.

Smlouva na max 48 měsíců / budget €300.000

Deadline pro odevzdání nabídky: 20/4

Popis: The overall objective of the contract is the design, the creation and installation of an interactive wooden wall, including the tailored design of the wall, the definition of the necessary IT material, as well the purchase and installation of the necessary IT/Audiovisual equipment, for the European Commission Visitors’ Centre. The wooden wall should be made touch-sensitive using the latest sensor technology.

The tenderer must also define and create the content of the wall and the way it will be displayed on the wall, by the tenderer. The testing of the user-friendliness, the training of staff including the provision of a training manual, as well as the maintenance of the smart wall, are also part of the contract.

Background and objectives: The Visitors’ Centre of the European Commission1, located in the Charlemagne building, in Brussels, aims to give visiting groups an insight into the work and functioning of the European Commission and to explain its policies, priorities and the value added of the EU through information visits tailored to their interests. Visits for groups consisting of a minimum of 15 people aged 15 years and above currently range from 90-minute general information presentations to tailored information visits for high-level groups and key multipliers lasting up to one and a half days.

Works to modernise the Visitor’s Centre premises are ongoing, and expected to conclude in spring 2022. The renovation works are managed and executed internally by the Office for Infrastructure and Logistics of the European Commission (OIB). The architectural concept follows the principles of the New European Bauhaus and the proposed materials, as well as the look, are sustainable and respectful of the environment at all stages of its lifecycle.

The communication concept of the Visitors’ Centre will be in line with the architecture.

This includes the replacement of the current communication tools in the exhibition area of the centre with modern and interactive communication stations.

The main feature of the main hall in the Centre was the “Timeline”. It is a curved, fabric, back-lit wall, which illustrates the history of the European integration process through its various Presidents. Being made of fabric, this static installation has to be re-printed to be updated. Hence, it is not possible to integrate the latest communication campaigns into this tool on a regular basis. The content of the Timeline focuses on the history of the European integration and highlights the achievements of each Commission mandate led by its President, also making a reference to parallel milestones of European and global politics, economy and history.

Final installation of the Visitors Centre’s Timeline

Timeline -1880 cm (length) x 225 cm (height). Height from the floor to ceiling = 239 cm

As part of the new communication concept, the “timeline” (pictured above) should be replaced with an interactive smart wall to be purchased under this contract.

The interactive wall and its content must underline and enhance the new communication concept of the Visitors’ Centre as a dynamic space, giving a forward-looking overview of the Commission’s political priorities. It must be easy for the contracting authority to update the wall with the latest communication campaigns.

The wall should serve to increase engagement with visiting groups. The wall has to be smart, digital and be able to provide an interactive experience for visiting groups. Visitors should be able to modify its content with movement, gestures, touch or with their mobile devices. The wall should allow the Commission to present informative content in an interactive and immersive way. When the visitor touches the surface, it should activate and form the content into separate screens. The wall could be divided into four surfaces (or segments) side-by-side, forming a uniform image. This would enable browsing through four different contents at the same time – in 4 different languages (English, French, German and Dutch), according to the visitors’ requirements.

The wall will be the main communication station of the renovated Visitors’ Centre and it should have a ‘wow’ effect.

Detailed characteristics of the purchase: The measurements of the wall should be approximately 1880 cm (length) x 225 cm (height). Height from the floor to ceiling = 239 cm.3

The surface of the wall must consist of wood and the chosen material should be in line with the architectural concept of the Visitors’ Centre as described in annex 7, even when in stand-by mode. As mentioned above, the proposed materials, as well as the look, must be sustainable and respectful of the environment, in line with the European Green Deal and the new European Bauhaus.

OSN zafinancuje multimediální projekt o kulturním dědictví Albánie. Tendr běží

Tender: Creation of multimedia content and equipment supply (Creation of a content for multimedia interpretation output in a number of cultural heritage assets in Albania)

Zadavatel: UNOPS – UN Office for Project Services

Scope of Works: The contractor under this ToR is required to provide all the necessary task force to carry out all activities necessary for Creation of a content for multimedia interpretation output in a number of cultural heritage assets in Albania. The contractor’s methodology and program of works should allow for the works to be completed as per the descriptions outlined in Annex A. The contractor shall during the implementation be in a direct contact and would develop and implement its service under a direct guidance of the conceptual creator of digital output.

The Scope of Work shall include all required implementation activities to ensure the correct and proper realization of the project, for Creation of a content for multimedia interpretation output in a number of cultural heritage assets in Albania to the acceptance of UNOPS as specified in the contract documents. The work on development of the content shall be preceded by preliminary concepts, storyboard and similar and which are subject to approval of both UNOPS and bodies of Ministry of Culture.

These works include and are not limited to the following – preparation, research, on-site work, product development, testing and training for post users defined as per each site as follows:

Ethnographic Museum in Kavaja

– The work shall be based in following principles of engagement: Interaction, Immersion, Discovery, Local Communities Involvement, Traditional handicrafts transmission and update, Marketing and Promotion

– The service includes following products to be developed in the garden and the interior of the building:

The WonderGarden (the garden)

The Garden in front of the Museum should become an emotional experience. All the following contents should aim more to create a sense of wonder and magic than to communicate specific contents. The various videos and installations should be coordinated to each other with a unique direction.

● VideoMapping on the Facade and on the Trees

– Content: Graphic and emotional effects. Short videos featuring historical photographs and scenes of 19th century life and customs in Albania

● Videos on the windows

– Content: Graphic and emotional effects. Short videos featuring historical photographs and scenes of 19th century life and customs in Albania

● Interactive Lights in the Garden

– Content: Topic related sensible light shows

● FlowAR (Augmented Reality Flowers)

– Content: 3d animated flowers to be seen in Augmented Reality in a iOS and Android Smartphone application including QR reading and display of information

● The Magic Wells (sound and/or lights in the wells)

– Content: Topic related sensible light and sound shows

● Augmented Reality Temporary Exhibitions with animated gifs

– Content: animated gif to be seen in a iOS and Android Smartphone application including augmented reality

The Interior

● Multimedia contents to be displayed on tablets in each room

– Content: Videos and photos intertvinned with information about displayed artefacts and history of the room

● Multimedia contents to be displayed on the Large Multitouch Table

– Content: Videos and photos intertvinned with information about displayed artefacts and history of the room

● Interactive Hologram of Artistic Clay Products (leap motion + 3d hologram)

– Content: 3d models and animations of clay products, interaction programming with leap motion

● Interactive Discovery of traditional handicrafts (RFID + videos)

– Content: RFID and a Number of videos relating to specific topics for a number of chosen artefacts

● Holograms with traditional artisans

– Content: 3D Hologram visuals of practical works

● Virtual Dressing Room

– Content: vertical touch screen with kinect, interface to select traditional dressing, 3d models of traditional dresses, virtual dressing programming and interaction

● 3d printer for laboratories

Ethnographic Museum in Kruja

– The work shall be based in following principles of engagement: Interaction, Immersion, Discovery, Local Communities Involvement, Traditional handicrafts transmission and update, Marketing and Promotion

– The service includes following products to be developed in the interior of the building:

● Audiopen

– Content: Short descriptions regarding a selected number of artefacts; sections of the interior; sections of the house

– Equipment: (Minimum 60, i.e. 2 groups at the same time) Audio pens with sensors

● Virtual reality immersive video and imaging

– Content: Virtual reality video and imaging related to a created experience of life of 18th century

– Equipment: 2 VR Headsets, installation and cabling

● See through screen

– Content: Historical text, videos, and sounds

– Equipment: Screen, cam, installation and cabling

● Multimedia contents to be displayed on tablets in each room

– Content: Videos and photos intertvinned with information about displayed artefacts and history of the room

– Equipment: (1 for each room, plus 3 backups) Tablets

● Holograms with traditional artisans

– Content: 3D Hologram visuals of practical works

– Equipment: Light projectors, installation and cabling

● Virtual dressing room

– Content: Interactive dressing, historical information

– Equipment: Kinect 3d and large vertical screen Venetian Tower in Durres

– The work shall be based in following principles of engagement: Interaction, Immersion, Discovery, Local Communities Involvement, Traditional customs transmission and update, Marketing and Promotion Venetian Tower is planned to become a Heritage Information Center (HIC) becoming the first point in visiting heritage sites around Durres.

● The Venetian Tower HIC to present heritage sites around Durres using 4 ways of communication:

● Digital onsite reading using touch screens and VR headsets

– Content: Videos and photos intertvinned with information about cultural heritage assets of Durres and surroundings 3d, 360° video, graphic and audio Contents

You will feel in the centre of the main Durres Historical Heritage Locations. You could find yourself both inside real 360° landscapes or interiors, and inside 3d reconstruction of past (or future) locations.

At least 6 locations should be provided

Navigation interface, in at least 5 languages (ALB – ENG – DEU – ESP – ITA)

Soundtrack and audio effects

Voice off that gives information for each location (eventually) For deaf people, the option to open a text instead of the voice.

● Explorative audio based information conducted through either audio guide to receive at the HIC or uploaded information on smartphone and tables. The visitor is equipped with map, audio guide or is asked to upload an app and they follow comprehensive itineraries including all interesting spots to visit alongside important historical and practical information pertaining sites of interest

– Content: Smartphone application with videos and photos intertvinned with information about cultural heritage assets of Durres and surroundings. Itineraries should inclue number of short and long visitations to the city and its surroundings

– Content: Audio guide application with voice recordings telling the narrative of information about cultural heritage assets of Durres and surroundings. Itineraries should inclue number of short and long visitations to the city and its surroundings

App Interface design in 5 languages ALB – ENG – DEU – ESP – ITA

Graphic Map of Durres and surroundings to be delivered to visitors

At least 10 locations (Durres and surroundings)

For each location:

– text

– audio in 5 languages ALB – ENG – DEU – ESP – ITA)

– (eventually) multimedia content (images, video, etc.)

– Equipment: 40 Audio guides

● Performance based augmented and experiential interpretation which is showcased in the HIC several times through day

– Content:

Inside the Dome you’ll find 3 experiences. All the experiences will use the video-projection system on the dome with 6 projectors.

interactive speaking: people talk in front of one side of the doom towards the wall, a visual effect shows the words (in graphic forms as texts, lights, visual effects, etc.) that fly over the doom through the opposite side. Where people speak you have a microphone, in the opposite side an audio speaker that reproduces the audio recorded from the microphone. The speakers should be invisble and very direct and local, so that the sound will be heard only nearby.

– Content: interaction programming, generative 3d video effects, sound design

– interactive earthquake: a platform where you can climb on. Under the platform a pressure sensor. When people jump over the platform, abruptly appears a video effect on the dome that simulate earthquake, with the doom that breaks in pieces and trembling sounds. The more the people jump, the more the earthquake is strong

– Content: interaction programming, video and 3d effects, sound design

– Dome projection

The Durres Historical and Cultural Heritage Locations, a sort of immersive voyage through the past (and maybe the future) of Durres, with special 3d videomapping effects.

Video for mapping should be shooted at least in 4K

Video show lenghth at least 10′

The experiences 1) and 2) will be always available. The experience 3) will be a sort of show that takes place at scheduled times. A central management system is needed.

– Interpretative learning of city’s development through digital periscopes viewing on the terrace of the Tower

– Content: Drone footage and sound recording for interactive displays through periscopes.

– Content: Sound recording for amplification of sound when climing the stairs in the tower 3d, 360° video, graphic and audio Contents

You will discover Durres Historical Heritage Locations usinge the periscopes in Augmented Reality. You could find yourself both in past or future locations, with real or reconstructed contents, also with 3d and graphical reconstructions.

At least 6 locations should be provided

Navigation interface, in at least 5 languages

Soundtrack and audio effects

Voice off that gives information for each location (eventually) For deaf people, the option to open a text instead of the voice.

Hamam in Durres

– The work shall be based in following principles of engagement: Interaction, Immersion, Discovery, Local Communities Involvement, Traditional customs transmission and update, Marketing and Promotion

Hamam in Durres is planned to host a content relating to interpretation of the usage of Hamams

● Digital onsite reading using screens

– Content: Videos and photos intertvinned with information about Hamams; the screens shall be located in each room; and the information need to be room specific

● Sounds of Hamam

– Content: Voice recording (including different gender, age and similar) including the interpretation of stories shared when using hamam

Castle of Bashtova

– The Castle in Bashtova is planned to have an interpretation content created both within the fortification walls and in the Interpretation center to be developed at the entrance of the Castle:

– Augmented Reality System that will let people create their own AR objects and show them in

the Castle

– Digital onsite reading using touch screens

– Content: Videos and photos intertvinned with information about the Castle; the tablets to be available at the Interpretation Center.

3d, 360° video, graphic and audio Contents

You will receive the information of all the sites around the Castle of Bashtova. You could find yourself both inside real 360° landscapes or interiors, and inside 3d reconstruction of past (or future) locations.

At least 6 locations should be provided

Navigation interface, in at least 5 languages (ALB – ENG – DEU – ESP – ITA)

Soundtrack and audio effects

Voice off that gives information for each location (eventually) For deaf people, the option to open a text instead of the voice.

– Augmented Reality System that will let people create their own AR objects and show them in the Castle

– An Augmented Reality (AR) system – the Bashtova AR Garden – that is made of 3 elements:

1) AR application, that will be installed in tablets available at the Interpretation Center and could also be downloaded and installed in visitors smartphones (iOS and Android). The AR will show a virtual garden made of plants that grow in various zones of the Castle.

2) A system to create 3d generative and animated objects that will be uploaded in the AR application. The creation system should let people to create their own 3d animated vegetable and floral objects by choosing between elements provided by the system and assembling them together. The final result of creation will be a new “virtual plant”, with its own generative system of growth. The virtual plant will be then sown in the Bashtova AR Garden and will be available in the App in a specified place in the Castle.

The creation system should available both in a “creation station” inside the Interpretation Center and on the internet.

3) A system of speakers, hidden in several points in the Castle (Walls, Towers, Field, etc.). The speakers will reproduce sounds of imagined animals, visitors should perceive their presence without seeing them (a sort of Augmented Audio Reality)

– Content to be provided:

o AR Application

o Creation System

o A central system to control the speakers and the audio contents

o An initial group of virtual plants and imagined animals sounds.

Archaeological Museum in Durres

– The Archaeological Museum in Durres is planned to have two black box units with digital content displaying specific topics

– Performance based augmented and experiential interpretation which is showcased in a black box space

Content:

Inside the black box one gets the experience related to archaeology:

Box 1 – Experience of underwater archaeology in action

Box 2 – Experience of terrestrial archaeology

– Content: interaction programming, generative 3d video effects, sound design 4 situations:

1) Wide touchscreen at the entrance, and wall-mounted tablet in each section of the exposition, with multimedia contents about the Museum and the Exposition.

2) Custom AR/VR Periscopes to explore undersea archaelogy: think of having a periscope on wheels (a sort of cart or moving robot, with a viewer) that could move around the museum, looking down, under the floor. In the viewer (could be a tablet) you see the sea instead of the floor, and moving around you could look for archaelogical pieces beneath the sea/floor. As you discover one of them, you can pick it and discover what it is. The system should work as a sort of mixed reality, the archaelogical objects to discover could be related to markers or georeferenced.

3) VR Hub: VR Headsets (at least 5) and archaelogy app library: The Museum will have a section dedicated to Virtual Reality and Archaelogy. Visitors could try VR Headsets, and they could choose between several Archaelogical VR Applications realized all over the world. Also a collective exploration could be experienced, with Multiuser VR applications that provide shared experiences where users can communicate and interact in the same virtual space.

The VR Hub is designed also to be a place for education and classes.

4) Dig and Play: an area with soil to dig, under the soil you find videos (tablet or screens) with archaelogical pieces

– Content to be provided:

o Multimedia content and interfaces for entrance touchscreen and for all the tablets in each section of the Exposition

o AR/VR Application, to be used inside the Periscopes, with 3d animated environment (the sea) and 3d Archaelogical objects.

o A library of Archaelogical VR application, that should be chosen from the best in the world, acquired and be available in the Museum

o 3d animated objects and interaction system for the Dig and Play area.

The service of Creating a content for multimedia interpretation output in a number of cultural heritage assets in Albania shall be carried out in accordance with standards of universal access, standards of inclusive and storytelling interpretation, and shall be prepared in minimum 5 languages. (ALB – ENG – DEU – ESP – ITA)

Organizace akcí pro EU ve Vídni. Tendr zahájen

Zakázka: Podpora Zastoupení Evropské komise v Rakousku při organizování veřejných akcí a souvisejících služeb

Zadavatel: Evropská komise, Generální ředitelství pro komunikaci (COMM), Zastoupení v Rakousku, Vienna

Rámcová smlouva na 48 měsíců

Stručný popis: Zhotovitel bude mít na starost poskytování celé škály služeb a souvisejících produktů souvisejících s organizováním akcí (nedigitálních, hybridních) jménem veřejného zadavatele. Pro účely této smlouvy je akce událost, které se účastní několik účastníků na místě s daným programem. S tím mohou souviset další služby, jako např. propagace, hosting, služby stravování, internetové vysílání atd.

Akce lze rozdělit do dvou kategorií:

• akce organizované veřejným zadavatelem – ve spojení s externími partnery či nikoli,

• účast veřejného zadavatele na akcích pořádaných třetími stranami.

Předpokládaná celková hodnota bez DPH: €800.000

Deadline 13/2

Rozjíždí se další velký tendr na pořádání akcí pro Evropskou komisi

Tendr: Pořádání externích jednání a akcí

Zadavatel: Evropská komise, Generální ředitelství pro zaměstnanost, sociální věci a sociální začleňování (DG EMPL)

Kontrakt na 4 roky / budget €60.000.000

https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9137

Stručný popis: DG EMPL pořádá každoročně přibližně 220 setkání a malé konference s cílem podpořit interakci mezi hlavními aktéry, kteří mohou pomoci dosáhnout strategického cíle Evropské unie učinit z Evropy nejkonkurenceschopnější a nejdynamičtější znalostní ekonomiku. Tyto akce v průměru zahrnují deset až osmdesát účastníků. Ve výjimečných případech mohou některé akce zahrnovat až 500 účastníků.

Poptává externí poskytovatele služeb, kteří budou koordinovat úkoly související s organizováním a logistickým řízením jednání, workshopů a dalších akcí na jakémkoliv místě dle vymezení Evropskou komisí. To může zahrnovat přepravu a ubytování účastníků těchto akcí. Akce se budou konat převážně v Belgii, v jakékoliv zemi EU nebo v zemích ESVO.

Bezpečnostní opatření v reakci na vypuknutí pandemie COVID-19 a cíl Komise snížit uhlíkovou stopu vyvolaly potřebu alternativních metod provádění setkání, seminářů a workshopů. Virtuální konference, vzdálené schůzky a on-line platformy buď jako samostatné, nebo jako smíšená řešení budou pravděpodobně v budoucnu pokračovat.

Deadline : 30/09/2021

Pořádání akcí pro leteckou agenturu z Kolína nad Rýnem

Tendr: Komunikační služby

Zadavatel : Agentura Evropské unie pro bezpečnost letectví (EASA), Kolín/nR

Rámcová smlouva na 4 roky / budget: €2.800.000

Stručný popis: Služby požadované především komunikačním oddělením agentury s cílem umožnit externí služby v oblastech řízení akcí a podpořit agenturu ve vztahu k výrobě předmětů opatřených firemní značkou pro propagační účely.

Zakázka má dvě samostatné/na sobě nezávislé části:

LOT1 – Služby řízení akcí

Budget €2.500.000

LOT2 – Dodávka materiálu opatřeného firemní značkou

Budget €300.000

Deadline: 24/09/2021

Zcela unikátní bruselská příležitost pro komunikační, digitální, AV a podobné agentury

Call: Dynamický nákupní systém pro komunikační služby

Zadavatel: Evropská komise, Generální ředitelství pro komunikaci (COMM)

Předpokládaná celková hodnota: €38.500.000

Doba trvání v měsících: 48

DŮLEŽITÉ: Půjde o tzv. “dynamický nákupní system”: zájemci se přihlásí do lotů(u), který jim vyhovuje. Pokud projdou “sítem”, bude je zadavatel v průběhu platnosti uzavřené rámcové smlouvy (4 roky) oslovovat s jednotlivými poptávkami (“mini-competitions”). Nikdo z venku oslovován nebude a nebude se moci přihlásit.

Stručný popis: Tento DPS se týká zajištění komunikačních a souvisejících služeb. Řízení je rozděleno do sedmi samostatných a nezávislých DPS takto:

Kategorie č. 1: Plánování a nákup médií; Budget €25.000.000

Kategorie č. 2: Poradenství a srovnávání v oblasti mediálního plánování; €1.000.000

Kategorie č. 3: Tvůrčí služby a produkty; €3.000.000

Kategorie č. 4: Redakční služby a produkty a překlad / jazykové úpravy; €3.000.000

Kategorie č. 5: Akce a konference; €5.000.000

Kategorie č. 6: Dárkové předměty; €500.000

Kategorie č. 7: Strategie a výzkum.€1.000.000

Scope of the mini-competitions – The scope of the contracts resulting from the mini-competition under this DPS for communication services is split into seven categories each forming separate and independent DPSs as follows:

1. Media planning and buying: Under this category, participating institutions and bodies will request services related to media planning and buying:

• providing media planning.

• purchase of advertising services and related activities for diffusion of existing ready-made content, previously obtained services, as well as securing media partnerships and sponsorship and activation.

• joining and coordinating with communication agencies working on a creative strategy for ongoing campaigns conducted by the Commission or other EU institutions, bodies or agencies, in order to come up with a coherent and comprehensive media plan, adapted to the set objectives, geographical scope, target audience and other relevant criteria.

• adapting existing material to fit the needs of the various media chosen for distribution, in particular from a technical perspective.

• other auxiliary services needed to provide services in this category

The Contracting Authority reserves the right to remove services related to media planning and leave this category for media buying services. This change will be announced via publication of a new version of this DPS specifications in the Negometrix platform and the publication of a corrigendum contract notice on the Tenders Electronic Daily (TED) at https://ted.europa.eu.

2. Media planning consultancy and benchmarking: Under this category contractors will be required to support and advice customers when devising, assessing and accepting media plans, produced either in-house or provided by other contractors and/or partners. Contractors will assess any media plan from two perspectives:

• adequacy with the stated parameters and objectives, such as target audience, messaging, values compatibility, etc.

• cost effectiveness, especially by benchmarking proposed media plans against available information, such as rate cards and industry standards parameters, such as cost per mille (CPM), cost per point (CPP), etc.

3. Creative services and products: This category will be used to provide services and products of a particularly creative nature. Usually, they will be individualised, although series or thematic categories of services and/or products can be requested as well:

• Audiovisual original products, such as still images (including photoshoots), videoclips, soundtracks, including multimedia or virtual reality products or deliverables.

• Visual identities, style manuals, templates, etc.

• Other communication products or services with emphasis on creativity and originality.

4. Editorial services and products and translation/linguistic adaptation: This category will be used to provide consistent editorial support and linguistic adaptation:

• Publications, brochures, newsletters, banners, etc. including online products;

• Managing content of thematic websites: producing stories; redrafting policy and technical documents into wider audience editorial products; managing comments sections.

• Conference proceedings and synthesis of stakeholders contributions, including conference harvesting.

• Other editorially-centered products and services.

5. Events and conferences: This category will be used to provide the necessary services and associated products for organisation of events and conferences, including virtual and hybrid events:

• Advice and consultancy (including thematic consultancy);

• Venue, equipment and catering: identifying the suitable venues, renting, decoration and signage, cleaning, catering, including special dietary requirements, recording and streaming (including multichannel streaming) security, etc.

• Digital platform for virtual or mixed events: providing the use of the platform, creating the immersive content, ensuring assistance and troubleshooting;

• Participants: managing registrations and participants’ lists, participants’ kit, ensuring badging, group hotel booking, reimbursement of travel and accommodation expenses (where applicable), etc.

• Assistance in identifying valuable speakers and moderators and securing their participation.

• Events / conferences materials and content: visual identity, programme, proceedings, proposing and organising associated performances, etc.

• Managing VIP participants and media presence.

• Creating stands, designing and decorating pavilions.

• Interpretation

• Any other services and products needed to deliver on requests for events or conferences.

6. Gadgets: Under this category, contractors will be required to propose possible gadgets suitable for the various needs of the customer. The requests will either identify one or more category of objects, or will define the objectives of the customer, and allow tenderers to propose their solution. Particular emphasis will be placed on green, sustainable and ethically-sourced products.

7. Strategy and research. This category will be used for strategic and consultancy services, as well as for the necessary research in support of strategic decisions:

• Overall strategic consultancy, communication concepts, including messaging, partnership approaches, media balance, calls to action, etc.

• Market research

• Audience research, including focus groups and persona creation

• Any other research or similar flanking measure.

Each mini-competition organised under each separate category shall determine the exact scope and requirements of the resulting contract. For the purpose of the proper performance of the contract resulting from the mini-competition under each category, the contracting authority may define, profiles based on the nature of tasks and knowledge and skills required. This will be specified at the level of the mini-competition.

Design a layout pro evropskou agenturu z Bilbaa

Tendr: Design, layout a výroba tištěných, on-line a audiovizuálních materiálů a materiálů pro výstavy

Zadavatel: EU-OSHA (Evropská agentura pro bezpečnost a ochranu zdraví při práci), Bilbao

Kontrakt na 4 roky / budget €800.000

Deadline pro nabídku: 2/9

 Minimum requirements: The contractor must meet the following minimum requirements covering all services described below:

• provision of high quality deliverables in all EU languages according to agreed standards;

• dedicated team of designers, audiovisual experts and project managers with extensive experience of working on design, layout and production of publications, audiovisual and exhibition material;

• provision of expertise in communication strategies and visual concepts;

• capacity to work with EU-OSHA national partners to deliver design, layout and production projects at national level across Europe;

• provision of necessary staff capacity to adjust to a higher workload when required.

Provision of a clear and concise monitoring system of tasks and regular update of the client. The contractor should undertake the following services:

Graphic design and layout:

• development and implementation of branding strategies;

• development of visual identity strategies;

• graphic design for print, online and audio-visual materials;

• layout services;

• consultancy and induction for related services and products.

Production:

• audio-visual materials;

• local video production;

• small-scale printing services;

• exhibition materials.

The selected contractor must be flexible enough to carry out different projects or tasks simultaneously since different needs may arise at the same time or there may be a reprioritisation of tasks.

Asi nejsložitější může být ta „local video production“, ale nebude toho moc. Dá se tam zaletět nebo najmout nějakou místní firmu/filmaře (jsou levní a nemají moc práce):

The contractor should be able to provide facilities in the Bilbao area and/or to facilitate filming crew to record video messages for events, short video clips or ad-hoc recordings in any point of the EU. The contractor should be able to edit these videos and deliver edited videos in a relevant format available for screening.

Estimated workload (na rok):

The average quantities per year can be roughly broken down as follows:

Graphic design and layout  Category   Percentage of workload
Branding and visual identities15%
Graphic design65%
Layout18%
Consultancy and induction2%

Production

Product                                     Quantity

Videos                                     6-10

Subtitling of films                      1 or 2

Infographics                              3

Local video production             1

Small scale printing services      5,000 printed copies

Pop-up displays                        15

Roll-up banner stands                30

Place of performance

The services will be performed at the following locations:

• mainly the contractor’s premises;

• occasionally, onsite attendance at EU-OSHA’s events.

Minimum level of capacity

Specific turnover of past two years (for which accounts have been closed from each concerned involved entity), with a minimum of EUR 200,000.

At least the profiles described below, with a B2 level or equivalent in English, with a minimum of three years of experience

• creative director

• production director

• project manager

• account manager

• graphic designer senior

• graphic designer junior