Tři bruselské EU-agentury potřebují pomoc s komunikací, od strategie přes eventy po digitál

Tendr na komunikační služby

(Celkem 3) zadavatelé: Clean Sky 2 Joint Undertaking (SKY), Brussels + Shift2Rail Joint Undertaking (S2R), Brussels + Joint undertaking to develop the new generation European air traffic management system (SESAR), Brussels

Call for: external support related to strategic communications, editorial support and graphic design, digital communications, organisation of events and web-services.

Vícestranná rámcová smlouva v kaskádě na 4 roky / celkový budget €9.200.000

Zakázka bude rozdělena na 4 samostatné části, nabídky je možné podávat jen do jedné (nebo naopak do všech):

LOT1 – Strategy, Editorial, Media, Press, and Publications Description of the procurement: The contracting authority is looking for an external service provider to support it with a publication of different communications material such as brochures, magazines, reports, posters, press releases, infographics as well as to help it to develop strategic messages, while targeting a specific audience. Budget €2.260.000

LOT2 – Digital Communications Description of the procurement:The contracting authority is looking for an external service provider to support it in a development of a range of digital communications. These may include apps, short animations, and videos, as well as web-based products and audio-visual materials for onsite and virtual events. Budget €1.140.000

LOT3 – Events Description of the procurement:The contracting authority is looking for an external service provider to support it with an organization of events, including press conferences and trips, trade fair exhibitions, large stakeholder conferences, workshops, staff team building activities, etc.Budget €4.300.000

LOT4 – Web services Description of the procurement:The contracting authority is looking for an external service provider to support it in a range of web services including websites maintenance as well as to assist it in the development of online communication tools.Budget €1.500.000

Deadline 1/9

Evropský Publikační úřad shání novou tiskárnu

Zakázka: Předmediální, vícekanálové a tiskové služby

Zadavatel: Úřad pro publikace Evropské unie, Luxembourg

Rámcový kontrakt na 4 roky / celkový budget €14.000.000

Stručný popis: Účelem této výzvy k podávání nabídek je výběr až pěti dodavatelů na každou položku za účelem poskytnutí následujících služeb:

* Položka č. 1: Služby tisku Tisk široké řady tištěných produktů s lehkou předtiskovou úpravou a dodávka tištěných a webových PDF souborů bez přidání jakýchkoli prvků přístupnosti. Budget €11.000.000

* Položka č. 2: Předmediální a vícekanálové služby. Předtiskové a/nebo předmediální práce s dodávkou předmětů plnění v různých elektronických formátech. Budget €3.000.000

Deadline pro nabídky: 20. dubna

WHO nabízí pětiletý kontrakt na XML převod svého 80ti stránkového měsíčního Bulletinu

Tendr: Provision of a content XML solution to produce the WHO Bulletin via single-source publishing

Zadavatel: World Health Organisation (WHO), Ženeva

Deadline 9. února

Základní info: The purpose of this Request for Proposals is to enter into a contractual agreement with a successful bidder and select a suitable Contractor to provide a cloud-based server/platform that allows for the XML transformation of the full contents of each monthly issue of the Bulletin of the World Health Organization, 80 pp per month approximatively, for at least five years.

Objectives of the present activity: The content XML-based single-source publishing and XML transformation allows WHP, which produces the WHO Bulletin, to meet increased demand for publishing output in the context of reduced staffing levels. In addition, this single-source publishing solution facilitates the repurposing of content for translations and second editions, allowing for strict version control and for storage and management of files in multiple languages, including Arabic, Chinese, English, French, German, Portuguese, Russian and Spanish. This solution should allow for the generation of multiple formats, including accessible PDFs, standard ePubs, Kindle ePubs and DAISY books, meeting users’ needs for digital publications and United Nations’ requirements for accessible formats. In addition, this solution allows the WHO Bulletin to comply with the open-access requirements of Plan S, which WHO joined in 2019.

This technical solution has also been implemented in the Regional Office for Europe (EURO) publications for journals and books, and it is now being integrated into the new publishing system and new website online reader that HQ will be launching in 2021. Eventually, WHO Press will pilot this XML-based single-source publishing process for books, in addition to journals, and the unit’s staff are part of a working group with other stakeholders across WHO to develop a strategy for digital content including digital publications. In addition, WHO will require a service package for technical support.

WHO requires the successful bidder, the Contractor, to provide a technical solution, including an online platform, to allow for the production and publication of monthly issues of the WHO Bulletin using an XML-based single-source approach. The solution shall allow the WHO Bulletin team to maintain their current XML-first approach to publishing the monthly journal. This workflow starts with Word templates, which are tagged with styles using Inera’s eXtyles publishing software. Extyles allows for the generation of an XML file for each WHO Bulletin content item. These XML files need then to be transformed to generate the required formats for the WHO Bulletin, HTML, PDF etc which are then published. An XML solution has been in place for the last 11 years and has been shown to decrease layout costs and improve timeliness of page proofs; allow WHO to publish in six UN languages; and to allow WHO’s publishing output be compatible with Adobe InDesign. In addition, the XML-based solution should be platform neutral and complementary to the eXtyles software already in use at WHP. The solution should be able to interface with the digital asset management section of Biblio, WHO’s new title management system. The solution should be a scalable and flexible single-source publishing solution that meets WHO’s requirements for archiving and ownership of final source files. The solution should ensure business continuity by providing service agreement for the WHO Bulletin team..

Previous experience:

• Previous work with WHO, other international organizations and/or major institutions in the field of single-source automated publishing and XML transformation is essential.

• Proven experience in generating multiple formats that can be rendered on the Internet and accessed from all devices, XML-based workflows, to allow for digital distribution of publications is essential.

• Proven expertise in generating multiple format outputs, XML-based workflows and collaborative workflows within working groups is essential.

Design, layout a tisk pro OSN. Další tendr se blíží

Další z agentur OSN vyhlásí brzy tendr na grafický design, layout dokumentů a jejich tisk. Bude to práce na 5 let, budget odhaduji na něco kolem €800 tisíc. Zájemci musí projevit zájem před 25/5.

Vítěz tendru bude poskytovat tyto slyžby:

Digital communications: design, development and/or enhancement of websites, microsites and mobile applications, design of digital communications and creative materials (graphics, videos, banner, visuals, animations, interactive infographics, social media postcards, etc.)

Pre-press design: design and development of illustrations, infographics, charts and logos for books, brochures, posters, calendars and other visibility materials

Provision of pre-press files for print and web versions of the designed materials for publications and other communication products (such as reports, brochures, books, handbooks, leaflets, posters, certificates, folders, roll up banners, etc.)

Printing and production services for publications, books, brochures, annual reports, leaflets, flyers, posters, calendars, certificates, invitations, folders, photos, infographics, banners, roll-up banners, back drops, promotional items, packaging containers, stationary, displays or any other event related items.

Bidders will be required to fulfil the following requirements, which include, but not limited to the following:

1. Bidders must have a minimum of 5 years of experience in the field of printing and design services;

2. Bidders must have experience in supplying similar design and printing services to a minimum of 3 organizations/companies;

3. Bidders must be able to assign a dedicated team to the projects under the contract, which would include a qualified Art Director and a qualified Graphic Designer;

4. Bidders must be able to work with information products in the 6 official languages of the United Nations (French, English, Spanish, Russian, Chinese and Arabic), as well as with other languages if required.

High-quality printing for Rome-based UN agency

Tendr: Provision of Graphic materials and Printing Services – expression of interest

Contracting Authority: World Food Programme, Rome IT

EOI deadline 27/2

Details: The services required consist of high-quality printing on rigid or flexible material (even on 3D material), and largescale prints for external use (i.e. mesh banner printing), photographic & silkscreen printing, scanning/painting/ varnishing/finishing services, installation and graphic support services; supply of material such as wrapping film, PVC foam, metal, wood, etc.

Requirements:

* ability to provide high-quality prints for different purposes on different types of material, including 3D material, using a variety of techniques for professional use

* ability to provide auxiliary services such as scanning, painting, varnishing, finishing and installation and graphic design support services

* ability to provide support material such as wrapping film, Forex (PVC foam), fixing supports, signboards, banners, Plexiglass etc

Online video production, creative graphic design, printing… for WHO

Tendr: Miscellaneous creative and printing services (to source a variety of service providers in the area of graphic design, photography, videography and printing)

Contracting Authority: World Health Organization (WHO), Geneva

Deadline: 9/3

Work to be performed: This request for proposals covers several areas and interested providers are invited to submit a bid in area/areas of interest. For example, a provider can choose to only bid on printing services or creative design or both. 

Key requirements: Creative agency for graphic design work  Strong practical background in graphic design (reports, briefs, investment cases etc).  Deliver mature, clear cutting-edge designs and solutions while demonstrating an understanding of the communication requirements of a UN agency. New innovative ideas are welcome.   Experience designing flyers, banners, illustrations, infographics, icons, GIFs, customized newsletter templates, banners etc for Mailchimp, Campaign Monitor. and other assets for print and/or digital media with/without animations.  Experience in designing interactive statistical tables, dashboards, country profiles, league tables etc)  Proven experience of graphic production from start to published/printed product with knowledge of printing processes (offset and digital) and colour management.  Able to source appropriate pictures for reports and other documents. Access to a bank of photos and other creative assets is a plus. We would expect designers to help us source relevant photos as we do not have access to any ourselves  Good understanding of new and evolving technologies and digital platforms.  Proven ability to deliver clear, rigorous work within short periods of time, willingness to come up with creative ideas, suggestions based on the purpose and guidance for a specific project.  Meticulous, with strong attention to detail and able to spot errors or other problems that come up in the design phase as well as propose solutions when needed.  Familiarity with women’s, children’s, adolescent’s health and wellbeing issues is a plus. 

Photography services   Creativity and experience shooting various types of professional photos including: corporate team photography, event photography, Social media photography, print/editorial photography   Available for full-day or half-day photo shoots with all necessary equipment and assistance when necessary (optional)  Able to offer photo editing, colour correction and retouching  Deliver complete photo library access with full usage rights.  Out of the box thinking welcome!

 Videography services  A digital video expert for event and online video production with experience producing corporate marketing/branding video, speakers & talking head interviews, event videography, testimonials, speaker videos, video editing (voice over, subtitles).  Eye for detail and comprehensive experience in professional video production  Experience editing videos to produce short takes for social media (Twitter, Facebook, YouTube etc.  Deliver full postproduction services 

Printing services  Professional full-service high-quality printing company  Experience, reliability, flexibility and the able to offer quick turnaround times  Using high-performance press to deliver colour printing with offset printing, digital printing or sign printing options.   Deliver a range of printing service and products including business cards, reports, flyers, brochures, folders as well as large-format printing including, banners, roll-ups, posters etc.    Provide proofs before final print runs  Provide delivery/shipping services of final prints  Good communication and exceptional customer services

Place of performance: The Contractor can carry out the tasks remotely at their operations base.

Příprava publikací Evropské centrální banky ve Wordu, Excelu a PowerPointu . Budget €1.200.000 na 4 roky

Tendr: Produkce publikací (v e-formě)

Zadavatel: Evropská centrální banka, Frankfurt

Background: ECB vyhlásila tendr na přípravu svých publikací (výroční zprávy apod). Většinu materiálů už netisknou, ale rozesílají v elektronicky ve formě ready-to-print především v MS Wordu, Excelu a PowerPointu. S vítězným dodavatele podepíše banka čtyřletou rámcovou smlouvu s rozpočtem €1.200.000.  Naprostá většina prací má být realizována na dálku, nicméně ECB požaduje i zřízení menšího “front office” přímo v prostorách banky (dva lidi).

Tady je pozice ECB: The team deployed to the ECB will perform formatting tasks (MS Word, Excel and PowerPoint) and will also co-ordinate the functions of other team members (e.g. distributing and categorizing the work between the other team members working externally, according to the priorities set by the publications team). The team will also be responsible for administrative tasks (eg the timely delivery of offers or invoices) and will be the first point of contact for quality assurance. It is expected that the members of this team will have experience in project and stakeholder management and desktop publishing. Please note this is a general guidance for bidders to be able to decide whether to submit an application or not. A further specification of requirements to be met by the team members or their role may be stated in the ITT. The ITT document package will be made available to those candidates who are invited to submit an offer.

Tendr je dvoukolový: nejprve je třeba projevit zájem (základní údaje o uchazeči), posléze dostanou vybrané firmy pozvánku do tendru a celou zadávací specifikaci.

Closing date pro EOI: 14/2.

Dobýváme Vídeň: tisk, HPE servery, grafický design

Po kontraktu na tisk pro EU agenturu pro Fundamental Rights (FRA) získávají klienti Bruselské spojky i kontrakt na Supply, installation and support of HPE Systems on a Call-off basis (Autocont) od vídeňské OSN agentury “Preparatory Commission for the comprehensive nuclear-test-ban treaty organization” (CTBTO) a nakonec i na “služby grafického designu a layoutu” od International Centre for Migration Policy Development (Blueghost).

Objednávkový a distribuční systém pro desetitisíce publikací Světové zdravotnické organizace

Tender: Global order fulfilment for WHO publications

Contracting Authority: WHO – World Health Organization / Světová zdravotnická organizace, Ženeva – Švýcarsko

Deadline: 28/10

This RFP covers the final phase of the progressive outsourcing of WHO’s distribution mechanisms. WHO requires the successful bidder, the Contractor, to provide a system for sales and global order fulfilment for WHO publications… WHO has a backlist of 25,000 publications and an ongoing publishing volume of 450 monographs and 300 volumes or issues as series per year.

Place of Performance: It is expected that most of the work will be done from the Contractor’s location. Assigned staff must be able to travel to Geneva, Switzerland, and to provide remote support on a 24/7 basis for priority 1 incidents.

Characteristics of the Contractor

Status

The Contractor shall be for profit global institution operating in the field of online order fulfilment, with proven expertise in customer account management, customer service, commercial transactions, and automated, usage-based analytics and reporting.

Accreditations: An accreditation (such as the Book Industry Communication Supply Chain Excellence Accreditation) or an on-going accreditation process by a certified accreditation body will be an asset.

Previous experience:

• Experience in the publishing industry is a requirement.

• Previous work with WHO, other international organizations and/or major institutions in the field of scientific, technical and medical publishing is an asset.

• Experience with both public sector and commercial publishing houses for global fulfilment and distribution of multi-lingual book and journal titles is desired.

• Proven experience in designing, implementing, and configuring online commerce solutions is also desired.

Staffing: The selected contractor is expected to dedicate the following human resources to the project:

• A project manager of an adequate level of qualification and experience (please attach resumé to your proposal) shall be dedicated to the project.

• This designated project manager should be the same individual throughout implementation.

• Sufficient capacity and knowledge is required to cover the following areas of expertise:

o Adequate technical knowledge to ensure seamless interface with existing systems.

o Adequate business analysis, coordination and project management skills to manage stakeholder expectations, orchestrate all resources of the team and interact with WHO or third parties when needed.

WHO pays utmost attention to the level of qualification and experience of the individuals involved, and to continuity in the services. The profiles (no individual names required) of the personnel proposed for these services should be included in the technical proposal.

• All staff assigned to this project must be able to speak and write English fluently. French and/or Spanish would be an asset.

Work to be performed – Global fulfilment for WHO publications: Publications are presented on the WHO web site, which is developed on Sitefinity, supplied by a title and asset management system, (Bibliolive, supplied by Virtusales), and rendered by a front-end solution (developed by Making Waves) that allows users to select titles and place orders in an online shopping cart.

This RFP includes development of a system that receives ordering information from customers through online accounts, processes payments, ships orders, and provides customer service management and user support (including technical support for issues users may face on the provider’s website and Level-3 technical support for internal WHO Press users). In addition, the Contractor will produce sales/activity reports and return revenue according to terms agreed with WHO.

As required, the fulfilment will be via POD or from existing stock from warehouses. A selection of “high-demand” titles will need to have consistent stock available, and these criteria will be determined upon specifications provided by WHO. This includes IARC “Blue Books” (which the Contractor is not responsible for printing). For the other “high-demand” titles, offset printing will be limited to first-day print runs (e.g. for new editions) and to replenish stock (based on agreed stock alert criteria).

After implementation and deployment of the new system, a transition period will be necessary as print stocks at WHO are depleted and/or transferred.

Solution Types: Bidders are encouraged to propose solutions based on an existing product, software-as-a-service (SAAS) offering, or configuration/development on a Web CMS platform. Integration with Sitefinity is a key requirement for any proposed solution. The solution must be able to receive publication metadata, POD and offset files from WHO’s title management system (BiblioLIVE from Virtusales) as well as order data from the WHO web site (developed on Sitefinity).

Out-of-Scope Activities: The management of content creation and production (i.e. writing, peer-review, design, editing, graphics, translation, layout, proofreading and indexing) as well as any file conversion services are out of scope.

Anticipated Publishing Volumes and Distribution : WHO has a backlist of 25,000 publications and an ongoing publishing volume of 450 monographs and 300 volumes or issues as series per year. 22460 priced copies were distributed in 2017, of which approximately 3360 were distributed in the Americas; 1260 in Europe, Africa and Middle East (Eastern Mediterranean); and 6540 in Asia and the Pacific. In 2018, there were approximately 370 subscriptions of the Bulletin of the World Health Organization sold.

In 2017, WHO’s online bookshop received 300,000 page visits per month and 2200 orders were received during the year.

This RFP is to meet all of WHO’s global order fulfilment needs, including if WHO’s needs change during the term of the contract. Therefore, the contract with the selected bidder will expressly reflect that fact, and not contain a fixed or minimum/maximum distribution volume.

Overview and current approach: WHO is an open-access publisher that also maintains sales channels to maximize distribution of its work. Currently, WHO Press handles the printing of publications, sales and distribution of products directly to customers and to sales agents from its warehouses in Geneva, Switzerland. Most orders are presently being fulfilled via the eCommerce facility on the WHO online bookshop (http://bookorders.who.int/bookorders/), along with a large percentage of sales in the North American market currently being fulfilled by a distributor who has signed an agreement with WHO.

The scope of work described in this RFP is part of a high-level effort to streamline WHO publication processes.

WHO’s online publication system includes the following components:

1. Back-end solution (developed on BiblioLIVE) for title metadata and digital asset management for publication content, including print-on-demand (POD) files

2. Front-end solution for rendering these files and metadata (developed by Making Waves) on the WHO website (developed on Sitefinity), that transforms XML to HTML and assembles the related files to create a template-based webpage for each publication. This webpage displays the publication’s metadata (transmitted by an ONIX feed), the cover image, and a summary. Users are presented with three options for accessing publication content:

 Download a free PDF for offline reading

 Read online (free HTML version), or

 Purchase one or more print copies (fulfilment by Contractor).

3. Global order fulfilment for WHO publications

Objectives of the present activity

1. Create an efficient end-to-end system for the global fulfilment process, with a transition from large initial print runs to short runs and print-on-demand, thereby also reducing environmental impact.

2. Outsource major components of the global fulfilment processes (including printing, warehousing, stock management, order fulfilment, customer service, etc.) to improve efficiencies and reduce the organizational costs of distribution of WHO publications, while maintaining the high standards necessitated by WHO.

3. Increase the number of titles available for which it is possible to purchase a print copy from 50 to 450 yearly (through use of POD for the majority of publication titles).

Zajištění tiskových služeb (včetně HW) pro Evropskou investiční banku

Tendr: Zajištění tiskových služeb v prostorách skupiny EIB v Lucemburku a v externích kancelářích

Zadavatel: Evropská investiční banka, Luxembourg

Kontrakt na 60 měsíců / celkový rozpočet €5.200.000

Zakázka bude rozdělena na dvě části (loty). Důležité: Uchazeči musí předložit nabídky pro obě položky. Maximální počet položek, které mohou být uděleny jednomu uchazeči jsou dvě. Položky mohou být zadány různým uchazečům.

Stručný popis: Cílem výzvy je zadání rámcových smluv na zajištění tiskových služeb v prostorách skupiny EIB v Lucemburku a v externích kancelářích.

LOT1: Zajištění tiskových služeb v prostorách skupiny EIB v Lucemburku. Budget €4.100.000. Položka zahrnuje zajištění tiskových služeb v prostorách skupiny EIB v Lucemburku. Poskytovatel služeb zajistí tiskové služby, včetně dodávky přístrojů, podporu veškerých zařízení koupených a vlastněných EIB a zajistí správu tiskové infrastruktury včetně hardwaru, softwaru, dodávek a spotřebního zboží.

LOT2: Zajištění tiskových služeb v externích kancelářích skupiny EIB. Budget €1.100.000. Položka zahrnuje zajištění tiskových služeb v prostorách v externích kancelářích skupiny EIB. Poskytovatel služeb zajistí tiskové služby, včetně dodávky přístrojů, podporu veškerých zařízení koupených a vlastněných EIB a zajistí správu tiskové infrastruktury včetně hardwaru, softwaru, dodávek a spotřebního zboží.

Deadline: 11/4