NATO HQ needs new Travel Management Software

Call for: The supply and implementation of a Travel Management Software (TMS)

Contracting Authority: NATO HQ, Brussels

The TMS shall be a COTS (commercial-of-the-shelf) software product for the management of travel requests (trip pre-approval) and travel expense management.

The TMS shall offer the possibility to integrate as a Module an Online-Booking Tool.

Bidders shall include in their proposals the supply and implementation of an integrated Online-Booking Tool as a mandatory fixed-price purchase option.

The TMS shall be implemented by the selected Contractor upon the contract effective date whereas the Implementation of the Online Booking Tool shall constitute a fixed price purchase option in the TMS Contract. The Organization plans to introduce Online Booking only after a thorough analysis with the selected Contractor and the Organization’s Travel Management Company (TMC) at a later stage during the effective period of the contract

Description of contactor´s main tasks

a.) Supply and Implementation of a TMS

b.) TMS – Training

c.) Supply of user licenses for TMS (with or without Online Booking Tool Module)

d.) Maintenance and support services for TMS (with or without Online Booking Tool Module)

e.) Supply of ON DEMAND IT consulting services regarding the implementation of change requests concerning the software after go-live

*** Fixed-Price Purchase Option

The Contractor shall fulfil under the Fixed-Price Purchase Option the following main tasks:

a.) Supply and Implementation of an integrated Online Booking Tool Module

b.) Online Booking Tool Module – Training

Deadline: Oct 24

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