Call for the Provision of Financial Management Software
Technical Specification – Financial Management Software: Ability to open and close accounting periods and manage chart of accounts. Must be integrated with the Austrian VAT regulatory requirements. Ability for the chart of accounts or other functionality, to capture and report on aspects of expenses: programme, activity, intervention type, project, funding source, and ability to amend master data of these aspects. Ability to load budget versions and report on them against expenditure. Must be able to apply budgetary control to stop over expenditure on defined account code string. Integration with accounts receivable (AR) and accounts payable (AP), including supplier and donor (for AR) details management. Automation of reconciliation – for example for AR and AP and for bank accounts. Ability to integrate with banking software. Compatibility with the Bank of Austria an advantage Integration with a procurement module (Purchase request (PR) to payment) to include reservation of budget (funds) by purchase order or purchase request Familiarity to Austrian auditors requirement. Must be able to export data and integrate with other services, in particular with MS Excel and Word, across devices. Ability to manage user access and create user groups. Flexible reporting to allow customization of reports. Reporting to allow use of hierarchies, for the aspects of expenses listed above. Asset management and depreciation calculation and posting automation is an advantage. Availability to manage time based on specific projects an advantage. Grant management module an advantage Position management an advantage Mobile functionality for remote use an advantage Must reply to any requests and solicitations within 48 hours maximum. Continued Technical Support through life product license. Must be able to automatically upload data entries to cloud when on line. Must provide the following modules: (Foreign Exchange Currency, Account Management, Payments Supplier, Cost Accounting, Cost Centre, Budgeting, Business Analysis, Balance Sheet, FIAC and Reporting module).
Deadline for request for quotation: 16/11