BEREC (The Body of European Regulators for Electronic Communications, Latvia) Office would like to announce the launch of a negotiated procedure with, at least, three candidates in order to establish a fixed price supply contract within a range between 14 000 and a maximum threshold of 20 000 Euro a year. The purpose of the contract is to rent to BEREC Office audio video conference equipment and relevant services for BEREC and NRA’s Expert Working Groups activities, meetings and workshops. The audio video conference equipment and services shall be provided starting from approximately August / September 2015. The place of the installation of the equipment and the provision of services shall be Brussels, Belgium.
The contract will have a duration of one year and could be renewed up to three times within a maximum ceiling of 60 000 EURO over a period of four years. The automatic renewal is conditional to budget availability.
Interested economic operators may express their interest to participate in this call for tender until 31 May 2015.
The purpose of this call for tenders is to rent audio video conference equipment along with the relevant services improving the audio and projection capabilities for for BEREC and NRA’s Expert Working Groups activities, meetings and workshops that are organized at the BEREC Brussels presence, including video conference facilities that will allow the remote participation of experts.
The scope of the supply contract shall be the following:
• Renting of the required equipment with the required functionalities and services, such as site survey, installation, configuration, commissioning, support and maintenance of the complete audio video conference system at the location.
More specifically, the audio video conference system has to cover indicative the following system requirements:
• A+B+C room or any other combination of rooms with maximum conference capacity space for approximately 50/55 people in total 110 square meters.
• The discussion system for 20 delegates must have the facility for connecting to a video conference system which allows several remote parties with minimum technical requirements to attend meeting or workshop virtually.
• Fully videoconference kit with LED monitors and cameras.
• Conference service of minimum of 8 concurrent participants with easy meeting access and cross platform support utilizing room in cloud MCU facilities with VDSL connection.
• The audio must be able to control wireless microphones, pairs of loudspeakers optimized for voice and videoconference calls.
The supply contract shall include relevant services, such as on-site implementation, commissioning of the complete solution, training and support for replacing or repairing the equipment, helpdesk support for operating the equipment within working hours.
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