RFI: Integrated Event operations platform

Buyer: NCIA – NATO Communications and Information Agency

Submit responses no later than 12:00 hours CET on 29 May 2026 (interested? Ask me how to do it

Description: NCIA is conducting market research to identify potential sources and gather information regarding industry capabilities to support an Integrated Event Operations (IEO) Platform to support the end-to-end event lifecycle for NATO Education, Training, Exercises and Evaluation (ETEE) activities (e.g., create, plan, coordinate, approve, publish, execute and close events), and to provide for data exchange with other relevant services and applications.

Purpose

1. The purpose of this RFI is to obtain input from industry to help inform the NCIA’s acquisition planning. Responses to this RFI will assist in refining requirements, identifying capabilities, and shaping the strategy for any future solicitation.

2. NCI Agency is primarily interested in solutions that support two core capability areas:

a) event registration / participant management workflows;

b) event-related resource management (e.g., rooms/venues, IT resources, catering, accommodation, transportation), including request/approval/allocation tracking and change handling.

3. In addition, NCIA seeks industry input on:

a) realistic integration/toolset approaches where a single COTS product does not cover all capability areas;

b) on-premises and multi-network deployment constraints;

c) cybersecurity maturity/security-by-design evidence;

d) support models, service delivery maturity, and user experience/usability;

e) the supplier’s ability to operate under an underpinning support contract where NCIA remains accountable for service delivery to the user community (i.e., supplier maturity, support governance, and responsiveness);

f) Rough Order of Magnitude (ROM) costs (licensing, implementation, integration, O&M).