UN Office for Project Services seeks Financial Management Software provider

Call for the Provision of Financial Management Software

Contracting Authority: United Nations Office for Project Services, HQ Copenhagen
Description: FMS mainly for the Sustainable Energy for All initiative (as a global partnership platform that was to promote and support new collaborative approaches for governments, business and civil society to work together in making sustainable energy for all a reality by 2030)

Technical Specification – Financial Management Software:  Ability to open and close accounting periods and manage chart of accounts.  Must be integrated with the Austrian VAT regulatory requirements.  Ability for the chart of accounts or other functionality, to capture and report on aspects of expenses: programme, activity, intervention type, project, funding source, and ability to amend master data of these aspects.  Ability to load budget versions and report on them against expenditure.  Must be able to apply budgetary control to stop over expenditure on defined account code string.  Integration with accounts receivable (AR) and accounts payable (AP), including supplier and donor (for AR) details management.  Automation of reconciliation – for example for AR and AP and for bank accounts.  Ability to integrate with banking software. Compatibility with the Bank of Austria an advantage  Integration with a procurement module (Purchase request (PR) to payment) to include reservation of budget (funds) by purchase order or purchase request  Familiarity to Austrian auditors requirement.  Must be able to export data and integrate with other services, in particular with MS Excel and Word, across devices.  Ability to manage user access and create user groups.  Flexible reporting to allow customization of reports. Reporting to allow use of hierarchies, for the aspects of expenses listed above.  Asset management and depreciation calculation and posting automation is an advantage.  Availability to manage time based on specific projects an advantage.  Grant management module an advantage  Position management an advantage  Mobile functionality for remote use an advantage  Must reply to any requests and solicitations within 48 hours maximum.  Continued Technical Support through life product license.  Must be able to automatically upload data entries to cloud when on line.  Must provide the following modules: (Foreign Exchange Currency, Account Management, Payments Supplier, Cost Accounting, Cost Centre, Budgeting, Business Analysis, Balance Sheet, FIAC and Reporting module).

Deadline for request for quotation: 16/11

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